Annual General Meeting

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A shareholders meeting is Stora Enso's highest decision-making body. The Annual General Meeting (AGM) is held annually in order to present detailed information about the company's performance and to deal with matters such as adopting the previous year’s income statement and balance sheet, setting of dividend and its payment, and appointing members of the Board of Directors and the Auditor.

Annual General Meeting 2024

Annual General Meeting will be held on 20 March 2024 at 4:00 p.m. Finnish time at Marina Congress Center, Katajanokanlaituri 6, 00160 Helsinki, Finland. Registration starts at 2:15 p.m. The AGM will be conducted in the Finnish language. Simultaneous translation will be available in the meeting room into the English and, when relevant, Finnish languages. Coffee will be served after the meeting. There is no free parking available.

A shareholder may participate in the AGM by attending the meeting in person or by voting in advance. The registration period and advance voting period commence on 2 February 2024 at 10 a.m. Finnish time.

Invitation to an informal meeting with the President and CEO and the CFO

Right before the AGM we are inviting our shareholders to an informal group meeting where you can meet and have a chat with our President and CEO Hans Sohlström and CFO Seppo Parvi on Wednesday 20 March, 2024 from 2:45-3:30 p.m. EET at the Marina Congress Center. This event is separate from the AGM and will be conducted in Finnish with simultaneous English translation, this shareholder discussion will not be a forum for decision-making. Questions presented at the event are thus not questions referred to in Chapter 5, Section 25 of the Finnish Companies Act. 

Important dates

8 March 2024: AGM record date
12 March 2024: Deadline for the notice of participation and votes for Swedish shareholders.
14 March 2024
: Deadline for the notice of participation and votes for Finnish shareholders

AGM material

Please find the following material from the document library below:

  • Agenda and notice to the meeting
  • Proposals made by the Nomination Board
  • Proposals made by the Board of Directors 
  • Advance voting forms

Right of attendance 

Each shareholder, who is registered on the record date of the AGM, 8 March 2024, in the shareholders’ register of the Company maintained by Euroclear Finland Oy, has the right to participate in the AGM. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the Company.

Registration to the meeting and voting in advance 

The registration period and advance voting period commence on 2 February 2024 at 10 a.m. Finnish time. A shareholder, who is registered in the Company’s shareholders’ register and who wishes to participate in the Annual General Meeting, must register for the AGM by giving a prior notice of participation. The notice of participation must be received by no later than on 14 March 2024 at 4:00 p.m. Finnish time. In addition, the shareholder may elect to vote in advance during the same time period.

When registering, requested information such as the name, date of birth, address and telephone number of the shareholder must be notified. The personal data given to Euroclear Finland Oy will be used only in connection with the AGM and with the processing of related registrations.

Shareholders with a Finnish book-entry account can register and vote in advance on certain matters on the agenda during the period 2 February 2024 10 a.m. Finnish time –14 March 2024 at 4 p.m. Finnish time in the following manners:

a) registration to the meeting and electronic voting in advance

Click here to register/vote

For natural persons, the electronic registration and/or vote requires secured strong electronic authentication. A shareholder may register and vote by logging in with his/her Finnish online banking codes or a mobile certificate.

For shareholders that are legal persons, no strong electronic authentication is required. However, shareholders that are legal persons must notify their book-entry account number and other required information. Should a shareholder that is a legal person utilize a Suomi.fi e-Authorization, registration requires strong electronic authentication from the authorized representative, which can be conducted with online banking codes or a mobile certificate.

Registration for the meeting can also be done:

b)      by regular mail: Stora Enso Oyj, Legal Department, P.O. Box 309, FI-00101 Helsinki

c)      by telephone: +358 2046 111 (Monday–Friday: 9.00–15.00)

Advance voting can also be done by email or regular mail

By sending the advance voting form to Euroclear Finland Oy by e-mail to yhtiokokous@euroclear.eu or by regular mail to Euroclear Finland Oy, Yhtiökokous / Stora Enso Oyj, P.O. Box 1110, FI-00101 Helsinki.

Shares registered in Euroclear Sweden AB

A shareholder with shares registered in Euroclear Sweden AB´s Securities System who wishes to participate in the AGM and exercise the right to vote in advance must be registered in the shareholders’ register maintained by Euroclear Sweden AB no later than on 12 March 2024.

Shareholders, whose shares are registered in the name of a nominee must, in order to be eligible to request a temporary registration in the shareholders’ register of Stora Enso Oyj maintained by Euroclear Finland Oy, request that their shares are re-registered in their own names in the register of shareholders maintained by Euroclear Sweden AB, and procure that the nominee sends the above-mentioned request for temporary registration to Euroclear Sweden AB on their behalf. Such re-registration must be made at the latest by 12 March 2024 and the nominee should therefore be notified well in advance before said date.

Shareholders with a Swedish book-entry account can register and vote in advance on certain matters on the agenda during the period 2 February 2024 at 10:00 a.m. – 14 March 2024 at 4:00 p.m. Finnish time in the following manners:

a) shareholders who are natural persons:

Euroclear Sweden: Click here to register/vote

The electronic voting in advance requires secured strong electronic authentication and the shareholder may register and vote by logging in with his/her Swedish online banking codes or a mobile certificate.

Shareholders who are legal persons shall proceed as set out in below and deliver the advance voting form to Euroclear Sweden AB by e-mail or regular mail.

b) by regular mail or e-mail

A shareholder may deliver an advance voting form available in the document library below to Euroclear Sweden AB by regular mail using the following address: Stora Enso Oyj “AGM 2024”, c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden or by e-mail to GeneralMeetingService@euroclear.com.

A representative of the shareholder must in connection with delivering the voting form produce a dated proxy authorization document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the AGM.

If a shareholder participates in the AGM by delivering votes in advance to Euroclear Sweden AB, the delivery of the votes shall constitute due registration for the AGM.

Proxy representative and powers of attorney

Shareholders of the Company may participate in the AGM through a proxy representative. A proxy representative of a shareholder must also vote in advance in the manner described in this notice.

A proxy representative shall produce a dated proxy authorization document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the AGM. If a shareholder participates in the AGM by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares in respect of which each proxy representative represents the shareholder shall be identified in connection with the registration for the AGM.

Delivery of a proxy authorization document and votes in advance to Euroclear Finland Oy before the expiration of the period for the notice of participation constitutes due registration for the AGM if the information required for registering for the meeting set out above is included in the documents.

Shareholders that are legal persons can also use the electronic Suomi.fi authorization service in Euroclear Finland’s general meeting service instead of the traditional proxy authorization. In this case, the shareholder that is legal person authorizes an assignee nominated by it in the Suomi.fi service at 
suomi.fi/e-authorizations using the authorization topic “Representation at the General Meeting”. The assignee must identify himself or herself with strong electronic authentication in Euroclear Finland's general meeting service when registering, after which the electronic mandate is automatically checked. The strong electronic authentication works with personal banking IDs or a mobile certificate. More information on suomi.fi/e-authorizations.

Holders of nominee-registered shares

A holder of nominee-registered shares has the right to participate in the AGM by virtue of such shares, based on which he/she on the record date of the AGM, Monday 8 March 2024, would be entitled to be registered in the shareholders’ register of the Company maintained by Euroclear Finland Oy. The right to participate in the AGM requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register maintained by Euroclear Finland Oy no later than on 15 March 2024 by 10 a.m. Finnish time. As regards nominee-registered shares this constitutes due registration for the AGM.

A holder of nominee-registered shares is advised to request without delay necessary instructions regarding the temporary registration in the shareholders’ register of the Company, the issuing of proxy authorization documents and registration for the AGM from his/her custodian bank. The account management organisation of the custodian bank will temporarily register a holder of nominee-registered shares, who wants to participate in the AGM, into the shareholders’ register of the Company at the latest by the time stated above. In addition, the account management organisation of the custodian bank must see to the voting in advance on behalf of a nominee-registered shareholder within the registration period applicable to nominee-registered shares. 

Holders of nominee-registered shares cannot register for the AGM electronically, but they must be registered by their custodians instead.

ADR holders

ADR holders intending to vote at the AGM shall notify the depositary bank, Citibank, N.A., of their intention and shall comply with the instructions provided by Citibank, N.A. to each ADR holder.

Changes in withholding taxation of dividends

Changes in the Finnish law based withholding taxation of dividends paid to holders of nominee registered shares have entered into force and are applicable as of 1 January 2021.

In practice, this means that as a starting point, withholding tax of 35% will be withheld on Finnish source dividend payments in most cases. In certain situations where inter alia a custodian is registered with the Finnish Tax Administration, the withholding percentage may also be lower.

It is possible to apply from the Finnish Tax Administration for a reclaim of any tax withheld in excess of the applicable withholding tax rate (e.g. applicable tax treaty rate) after the year of the dividend payment.

This can be done by submitting a refund application to the Finnish Tax Administration, either on paper (form for corporate entities 
here, and for individuals here), or electronically.

You may also be able to receive a refund already during the year of dividend payment via your registered custodian. Please contact your custodian for further information.

Additional information on withholding tax reclaims can be obtained from the Tax Administration either:

Please note that Stora Enso does not process withholding tax reclaims. 

Dividends paid to Finnish tax resident holders of nominee registered shares may as of 2020 have been subject to withholding of 50% tax prepayment (ennakonpidätys). Any excess tax prepayment will be credited in the normal tax assessment process where the shareholder reports their dividend income to the Finnish Tax Administration.

Meeting material 2024

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