General information for suppliers

Introduction

Stora Enso has introduced a new harmonized on-boarding process for suppliers which was launched on 15 of September 2015. This means that all suppliers need to be pre-qualified before they can be invited for tendering. The pre-qualification takes place online and it is based on invitation only. The pre-qualification is a small questionnaire to which the supplier needs to answer to. In addition, a signed Supplier declaration on the Stora Enso Supplier Code of Conduct needs to be uploaded as part of the pre-qualification process.
 
Process

You as a supplier are invited to do the pre-qualification via an email, which is sent by Stora Enso purchaser. The email includes a link through which you can access the tool. After accessing the tool, you create an account, after which you’ll receive an email including the new log-in details. You will also need to answer a short set of simple questions.
 
After successful completion of the process, you as are eligible to be invited to a tendering process organised by any of the Stora Enso companies.
 
New suppliers

New suppliers, who have not had business with Stora Enso or who have not signed the Supplier Code of Conduct need to create an account into the Supplier Management Tool and go through the process. For further instructions, please refer to the Stora Enso Supplier Management – Supplier Guide
 
Existing suppliers

Existing suppliers with whom Stora Enso has on-going business, or who have signed the Supplier Code of Conduct, need to get a separate invitation to the tool. The reason being that the existing suppliers have already been pre-qualified, so this needs to be done in order to link the supplier´s contact person to the correct Supplier Management Portal account. If you have any further questions, please contact your Stora Enso representative.
 
D-U-N-S®

The pre-qualification process and especially the supplier identification is based on the D-U-N-S® (The Data Universal Numbering System) numbering which is an internationally recognised and globally used system to identify companies. Each company has a unique number which is created during the identification process i.e. companies are researched and identified through official databases before creating the D-U-N-S® number. D-U-N-S® numbers are maintained in Dun&Bradstreet database. If the supplier cannot find the D-U-N-S® number, you can apply for it from the system.
 
Passing the pre-qualification doesn’t necessarily mean that Stora Enso will start buying products or services from you. It only means that the supplier is eligible to be invited for tendering.

The Supplier Code of Conduct is one of the KPIs (Key Performance Indicators) Stora Enso has set for its suppliers; it´s the pre-requisite for doing business with Stora Enso. To complete the pre-qualification successfully, you need to read and understand the Supplier Code of Conduct and upload a signed Supplier declaration on the Stora Enso Supplier Code of Conduct into the tool. Please notice that in order to complete the pre-qualification successfully, there is no need to upload the Supplier Code of Conduct itself, only the signed and Supplier declaration on the Stora Enso Supplier Code of Conduct.

Climate change needs urgent attention from everyone on this planet.

In Stora Enso we combat climate change with renewable materials, resource efficient production and sustainable forest management.

Within our supplier base we have many companies who are actively cutting their emissions, but we also have companies that are just in beginning of their emission reduction journey. It is all about knowing your business emissions and having an emission reduction plan. “Measure, manage and reduce” to make it simple.

With joint efforts we can reach our goals and reduce emissions in the value chain.

We have created the Stora Enso Climate training for suppliers aiming to support you on your journey to reduce emissions.

Please follow this link to the training https://externaltraining.storaenso.com/register to self-register in Stora Enso’s learning environment and to conduct the Stora Enso Climate training.

What does Supplier Management mean?
It’s the overall process how we in Stora Enso manage our suppliers. Supplier management is our way of handling supplier on-boarding, evaluation and phase-out.

What is pre-qualification?
It’s how we on-board you as a new or existing supplier to take part in a tendering process. If you want to be a supplier for Stora Enso and take part in a tendering, you need to be pre-qualified first.

Why does Stora Enso require suppliers to pre-qualify?
As part of the sourcing strategy, Stora Enso aims to increase the co-operation with suppliers and decrease the overall number of suppliers. One implication of this strategy is the new supplier management process.

How long is the pre-qualification open? 
After the first log in, you have 6 months to finalize the pre-qualification. You can log in and continue the process whenever.

What questions will I be asked?
The pre-qualification includes a basic list of questions such as contact details, product categories and your sub suppliers. The most important part is to sign and comply with our Supplier Code of Conduct.

How long does it take to pre-qualify?
It takes about 10 minutes to fill in the form. You will be notified within a few days when your registration is successful and you have been pre-qualified.
 
Can I stop at any time in the registration process and continue later?
When you have received a user name and ID confirmation, you can always log out and continue the registration at a later stage.

Who receives and handles my application?
Stora Enso has a central team who checks and approves all the applications. If there is any lack of clarity, you will be contacted.
 
I’ve received message that I’m pre-qualified, am I a supplier for Stora Enso now?
Not necessarily, you have been qualified to participate in tendering and may not yet be a supplier unless a contract has been rewarded and signed with you.
 
While registering, I found my company already registered. What do I do now?
You should get in touch with your Stora Enso contact person in order to get access to your account.

I am facing technical difficulties using the Stora Enso Supplier Management Portal, who can help me?
We have a helpdesk at your aid, help@bravosolution.co.uk  or call +44 203 3496600.

I’ve registered my company in the portal, but I want make an addition or a change. What do I do?
The basic registration data, such as organizational info can be edited at any time by logging in to the portal with your user ID and password. However in order to change any information from the questionnaire, you need to send  an email to SESM.group@storaenso.com 
 
What is a D-U-N-S® number?
D-U-N-S® (The Data Universal Numbering System) number is an internationally recognised and globally used system to identify companies. Each company has a unique number which is created during the identification process i.e. companies are researched and identified through official databases before creating the D-U-N-S® number. D-U-N-S® numbers are maintained in Dun&Bradstreet database.

What if I don´t have / cannot find a D-U-N-S® number?
If you cannot find the D-U-N-S® number, you can apply for it from the system. Depending on the geography where you are located, it takes between one to seven days to get a D-U-N-S® number.
 
Why does Stora Enso require suppliers to have a D-U-N-S® number?
D-U-N-S® numbering is a globally used system i.e. it is not a SE unique way of identifying suppliers and, thus, it helps the supplier identification and creation of supplier family trees in order to maintain the same group companies under the same family tree.
 
Can there be more than one pre-qualification for the same supplier?
No, as the pre-qualification is based on the D-U-N-S® numbering, there can only be one D-U-N-S® number per company. Thus, one company can have one D-U-N-S® number and one pre-qualification. Also, SESM is responsible for checking and maintaining the database in order to secure that there is no duplicates.